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Location: Dar es Salaam – Head Office
Business Unit/Function: Administration
Level of Work: Individual Contributor
About the Role:
We are looking to add a Receptionist Administration Assistant to our Head Office in Dar es Salaam. This position is essential to maintaining efficient daily operations. It integrates staff assistance, logistics coordination, office administration, and front desk management.
The ideal applicant will be able to manage several tasks in a hectic setting and will be proactive, professional, and meticulous.
Key Responsibilities:
1. Front Desk & Reception
- Professionally handle the main phone line and call directing.
- Greet guests and provide prompt service while making sure security procedures are observed.
- In addition to managing mail, deliveries, and courier services, keep the visitor logbook up to date.
2. Office Administration & Supplies
- Keep an eye on and oversee the inventory of kitchen and office supplies.
- Utilize the Syspro system to process purchase orders and requisitions.
- Verify that utilities including telecom, water, and electricity are operating as intended.
- Organize daily office tasks to ensure compliance and efficiency.
3. Meetings & Coordination
- Plan high-level, staff, and visitor meetings (both in person and virtually).
- Assist with administrative and logistical tasks prior to, during, and following meetings.
- Create documents and presentations, and keep thorough records.
4. Travel & Logistics
- Make travel and lodging arrangements both domestically and abroad.
- Organize courier services, vehicle scheduling, and pickups and drops.
- Check travel and lodging invoices, then communicate with finance to make the payment.
5. Office Services & Supervision
- Keep an eye on cleaning employees to make sure hygienic standards are upheld.
- Control the scheduling of drivers, cars, fuel use, and upkeep.
- Organize office lunches and communicate with maintenance and repair service suppliers.
- Fulfill any additional tasks provided to ensure efficient office operations.
Qualifications & Skills:
- At least a diploma in office management, business administration, or a similar discipline.
- Three years or more of experience in office coordination or administration.
- Strong proficiency with office systems and computer skills (Microsoft Word, Excel, and PowerPoint).
- Outstanding written and verbal English communication abilities.
- Strong multitasking and organizing skills.
- High standards of professionalism, independence, and integrity.
- An added benefit is having experience with office management, logistics, and travel booking.
How to Apply:
Interested candidates should submit:
- A cover letter
- Updated CV
- Relevant certificates
Send your application with the subject line:
“Application for Receptionist Administration Assistant – Dar es Salaam Head Office”
to: recruitment@shantamining.co.tz
Deadline: 18th September 2025
Only shortlisted candidates will be contacted.
